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SharePoint and the Cloud: Office 365

My first public presentation. The presentation was of course on SharePoint and the Cloud: Office 365, it was for the most part a high level overview of the capabilities and the things you need to consider when it comes to deployment, migration, and development. I have sent my presentation to the Charlotte SharePoint User Group to post but I wanted to add some context here for some of those slides.

You can find my deck here

Slide 4: What is the Cloud?

So I want to point out where you can win here with Office 365 in the cloud.

Lower Cost*

  • Office 365 is a subscription license, you are purchasing it for each user in your organization. If you are running these services On-Premise, then you have essentially purchased (or should have) a license for each user, there is no giving that back. With Office 365 you can add/remove licenses as users come and go.

User Experience

  • Office 365 is familiar, not like jumping over to something like google apps.
  • Office 365 will basically be running with the most up-to-date software, receiving updates and new features in a timely fashion.

IT Management

  • Less Overhead
  • Scalability is dynamic, no need to purchase no hardware every X years, or new server level licensing.
  • Backup and Redundancy is handled by the Service Provider

Slide 5: What is Office 365

  • Check it out here
  • Plan Comparison
  • I like it so much I purchased my own private version of the E3 Plan

Slide 7: SharePoint Online

  • Mix between SharePoint Standard & SharePoint Enterprise – Some features not included are:
    • SharePoint for Internet Sites
    • Records Center (In-Place records declaration is available)
    • Business Connectivity Services
    • Performance Point Services
    • Fast Search
  • Basic Public Facing Site
    • Basic Browser customizable web site, does not include Web Analytics, Master Page Customization, Page Layouts. It has a limited set of pages that can be created.
  • Storage Allocations
    • Overall storage limit per Tenet = 5 TB
    • Storage limit per site collection = 100 GB
    • Beginning storage allocation = 10GB + 500MB per user. 1000 users would equal 510 GB’s.
    • Upload limited to 250MB
  • Multiple Site Collections
    • You can have up-to 300 site collection (My sites are not included in this limit)
  • My Sites
    • Currently up-to 20000 users can exist, companies may request exceptions from Microsoft to add more users.
    • Each user’s mysite is capped at 500MB of data
  • Backup
    • Backups occur every 12 hours.
    • Retained for 14 days
    • Two metrics commonly used in service continuity management to evaluate disaster recovery solutions are a Recovery Time Objective (RTO), which is the target time between a system disaster and the time when the system is again operational, and a Recovery Point Objective (RPO), is a time representation of the possible data loss that occurred as a result of the recovery from the unexpected event. SharePoint Online has set an RPO and RTO in the event of a
      • 1 hour RPO: Microsoft protects your SharePoint Online data and has a copy of that data that is equal to or less than 1 hour old
      • 6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitate’s a hosting data center.
  • Anti-Virus
    • Add on for SharePoint On-Premise
    • Forefront Security for SharePoint provides comprehensive protection for SharePoint document libraries using multiple scan engines and content controls to help eliminate documents that contain malicious code.
  • 50 Partner Access Licenses
    • When you sign up for SharePoint Online / Office 365, you get a starter pack of 50 Partner license, you can create accounts for select partners, clients that have Hotmail accounts, or other online services accounts.
    • Great for extranet functionality
  • Licensing for On-Premise is covered
    • If you have purchased the E3 or K2 plan your user licensing requirements are covered for an on-premise installation of SharePoint 2010. You would still need to purchase Server Licenses. Check with your Microsoft Account Rep for details.

If you have any more questions about the other slides or would like some clarification regarding the statements above. Please feel free to reach out to me. If you would like to read up more on Office 365 services I recommend reading the Service Descriptions for each service. You can find the descriptions here.


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